1) The Bank reconciliation process is based on the entries passed through the Bank sub account and main account. The process is dependent on the Bank Statement received from the Bank that will be entered into SAP. Accounting rules are to be defined for each transaction type and posting rule for posting accounting entries as per bank statement. Bank statements to be uploaded into SAP.
2) Bank Main account balance is the actual balance as per the bank statement whereas the Bank sub accounts denote the reconciliation items. These sub accounts show those entries, which will flow from the sub account which are not cleared in the bank statement.
3) Adding or subtracting the Bank sub accounts will help in preparing the Bank reconciliation statement.
4) The following scenarios would explain the reconciliation process:
- Cheque received from customer
- Cheque issued to vendors
- Cheque received from Other than Customers
- Direct Debits in Bank Statement
- Direct Credits in Bank Statement
- Fund Transfer between Bank Accounts
Cheque Received From Customer
5) Accounting entry at the time of cheque deposit entry
Bank Cheque deposit account DebitCustomer Credit
6) Accounting entry after cheque has been cleared in the Bank statement Main Bank accountDebit Bank
Cheque deposit account Credit
7) The clearing criteria for updating the bank main account and bank sub account will be amount and document number which will be captured in the allocation field of the bank sub account. The items, which have not been cleared in the bank statement, will remain open in the bank sub account and will form part of the bank reconciliation statement.
Cheque Issued To Vendors
8) Accounting entry at the time of cheque issue
Vendor account DebitBank cheque payment account Credit
9) Accounting entry after cheque has been presented in the Bank
Bank cheque payment account DebitMain Bank account Credit
10) The clearing criteria used for updating vendor account and Bank cheque payment account will be amount and cheque number. The cheques presented to the bank and are cleared are transferred to the bank main account. The remaining cheque issued will form part of the bank reconciliation statement.
Direct Debit In Bank
11) Direct debit instructions will be given to the bank for example, LC payments or certain bank charges are directly debited in the Bank Statement. In this case accounting entry is passed only after the entry is passed in the bank statement.
Vendor / Expense Account Debit
Bank clearing account Credit
Direct Credit In Bank
12) Customer receipts are sometimes directly credited in Bank. E.g. export receipts. In this scenario accounting entry is passed only at the time of bank statement entry. The following accounting entry is passed
Bank clearing account DebitCustomer account Credit
Main Bank A/c Debit
Bank Clearing A/c Credit
Bank Fixed Deposits
13) HZL has a practice of converting any amount above Rs. 1 crore in its Main bank account, to a fixed deposit subject to a minimum of Rs. 1.01 crores. The FDR number can be filled in one of the fields available in the accounting document.
Cheque Management / Cheque Printing Cum Advice
14) The function of cheque management will enable printing of cheque through SAP. Cheque series will be defined for a combination of a Company code and Bank Account. Cheque numbering will be sequential order.
15) Cheque series for automatic payment has to be in sequential order. Cheque printing facility will be available for the bank account.
Cash Management / Liquidity Analysis
16) The day-to-day treasury process in a company includes a number of transactions. This includes determining the current liquidity using bank account balances (cash position), determining open receivables and liabilities (liquidity forecast), manually entering planned cash flows (payment advice notes), through to clearing bank accounts, that is, collecting multiple bank account balances on one target account.
17) The main objective is to ensure liquidity for all due payment obligations. It is also important to control and monitor effectively the incoming and outgoing cash flows.
18) This section shows you the overall liquidity status of your company by displaying together the cash position and the liquidity forecast. The cash position is used in Cash Management to show the value-date-dependent bank accounts and bank clearing accounts, as well as the planned cash flows (payment advice notes). The liquidity forecast comprises the incoming and outgoing cash flows, as well as the planned items on the sub-ledger accounts.
Monday, February 04, 2008
Assets and Liabilities Closing Tcodes
1. Process Depreciation Run Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Depreciation run -> Execute - AFAB
2. Process Investment Grant Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Investment grant- AR11
3. Process Revaluation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Revaluation for the balance sheet -> Post revaluation - AR29
4. AA Fiscal Year Change Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Fiscal year change - AJRW
5. AA Fiscal Year Close – Account Reconciliation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Account reconciliation - ABST2
6. AA Fiscal Year Close Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Execute - AJAB
7. Produce Asset History Sheet Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> International -> Asset History Sheet
or
Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> Country Specifics - various
8. Produce GR/IR Balance Report Logistics -> Materials Management -> Inventory Management -> Environment -> Balances Display -> List of GR/IR Bals. - MB5S
9. Maintain GR/IR Clearing Account Logistics -> Materials Management -> Invoice Verification -> Invoice Verification -> Further processing -> Maintain GR/IR acct - MR11
10. Material Revaluations – Price Changes (manual) Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Change price - MR21
11. Material Revaluations – Debit/Credit Material Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Debit/cred. material - MR22
12. Product Costing Material Price Change Accounting -> Controlling -> Product Cost Controlling -> Product Cost Planning -> Material Costing -> Price Update - CK24
13. Material Ledger Closing Logistics -> Materials Management -> Valuation -> Actual Costing/Material Ledger -> Periodic material valuation -> Post closing - CKMI
14. Materials Management Closing Logistics -> Materials Management -> Material Master -> Other -> Close period - MMPV
15. Materials Management Closing – Control Posting to Prior Period Logistics -> Materials Management -> Material Master -> Other -> Allow posting to previous period - MMRV
16. Lowest Value Determination – Market Prices Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Market prices - MRN0
17. Lowest Value Determination – Range of Coverage Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Range of coverage - MRN1
18. Lowest Value Determination – Movement Rate Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Movement rate - MRN2
19. Lowest Value Determination – Loss-Free Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Loss-free valuation - MRN3
20. LIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> LIFO Valuation - Various
21. FIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> FIFO Valuation - Various
22. Physical Inventory Processing Logistics -> Materials Management -> Physical Inventory - Various
23. Analyze GR/IR Clearing Accounts and Display Acquisition Tax Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> GR/IR clearing -
F.19
24. Define Adjustment Accounts for GR/IR Clearing IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Regrouping -> Define Adjustment Accounts for GR/IR Clearing - OBYP
25. Print Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count -> Balance confirmation: Print
or
Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation -> Print letters - F.17
26. Configure Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count ->…
or
Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation - F.1B, F.1A
27. Post Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. posting -> Without clearing - F-21
28. Define Account Determination for Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations -> Define Accounts OBB0
29. Configure Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations ->… SPRO
30. Calculate Flat-Rate Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Periodic processing -> Closing -> Valuate -> Further valuations - F107
31. Writing-Off Doubtful Receivables Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. psting -> With clearing - F-30
32. Customizing Exchange Rates IMG -> General Settings -> Currencies - Various
33. Maintaining Exchange Rates Accounting -> Financial accounting -> General ledger -> Environment -> Current settings -> Enter exchange rates - OB08
34. Customizing Valuation Methods IMG -> Financial Accounting -> General Ledger Accounting
-> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Define Valuation Methods - OB59
35. Foreign Currency Open Item Valuation Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing>>Valuate -> Valuation of Open Items in Foreign Currency - F.05
36. Account Determination for Exchange Rate Differences IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Prepare automatic postings for foreign currencyvaluation - OBA1
37. Regroup Receivables and Payables Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Regroup -> Receivables/ Payables - F101
38. Account Determination for Regrouping Receivables and Payables IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Regrouping - OBBV, OBBW, OBBX
39. Revalue Foreign Currency G/L Account Balances Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Foreign Currency Valuation of Inventory - F.06
40. Posting Accruals/Deferrals Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Enter Accrual/Deferral Doc. - FBS1
41. Posting Accrual/Deferral Reversal Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Reverse Accrual/Deferral Document - F.81
42. Generate Recurring Entry Posting Accounting -> Financial accounting -> General ledger -> Periodic processing -> Recurring Entries -> Execute - F.14
2. Process Investment Grant Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Investment grant- AR11
3. Process Revaluation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Revaluation for the balance sheet -> Post revaluation - AR29
4. AA Fiscal Year Change Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Fiscal year change - AJRW
5. AA Fiscal Year Close – Account Reconciliation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Account reconciliation - ABST2
6. AA Fiscal Year Close Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Execute - AJAB
7. Produce Asset History Sheet Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> International -> Asset History Sheet
or
Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> Country Specifics - various
8. Produce GR/IR Balance Report Logistics -> Materials Management -> Inventory Management -> Environment -> Balances Display -> List of GR/IR Bals. - MB5S
9. Maintain GR/IR Clearing Account Logistics -> Materials Management -> Invoice Verification -> Invoice Verification -> Further processing -> Maintain GR/IR acct - MR11
10. Material Revaluations – Price Changes (manual) Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Change price - MR21
11. Material Revaluations – Debit/Credit Material Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Debit/cred. material - MR22
12. Product Costing Material Price Change Accounting -> Controlling -> Product Cost Controlling -> Product Cost Planning -> Material Costing -> Price Update - CK24
13. Material Ledger Closing Logistics -> Materials Management -> Valuation -> Actual Costing/Material Ledger -> Periodic material valuation -> Post closing - CKMI
14. Materials Management Closing Logistics -> Materials Management -> Material Master -> Other -> Close period - MMPV
15. Materials Management Closing – Control Posting to Prior Period Logistics -> Materials Management -> Material Master -> Other -> Allow posting to previous period - MMRV
16. Lowest Value Determination – Market Prices Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Market prices - MRN0
17. Lowest Value Determination – Range of Coverage Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Range of coverage - MRN1
18. Lowest Value Determination – Movement Rate Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Movement rate - MRN2
19. Lowest Value Determination – Loss-Free Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Loss-free valuation - MRN3
20. LIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> LIFO Valuation - Various
21. FIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> FIFO Valuation - Various
22. Physical Inventory Processing Logistics -> Materials Management -> Physical Inventory - Various
23. Analyze GR/IR Clearing Accounts and Display Acquisition Tax Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> GR/IR clearing -
F.19
24. Define Adjustment Accounts for GR/IR Clearing IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Regrouping -> Define Adjustment Accounts for GR/IR Clearing - OBYP
25. Print Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count -> Balance confirmation: Print
or
Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation -> Print letters - F.17
26. Configure Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count ->…
or
Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation - F.1B, F.1A
27. Post Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. posting -> Without clearing - F-21
28. Define Account Determination for Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations -> Define Accounts OBB0
29. Configure Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations ->… SPRO
30. Calculate Flat-Rate Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Periodic processing -> Closing -> Valuate -> Further valuations - F107
31. Writing-Off Doubtful Receivables Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. psting -> With clearing - F-30
32. Customizing Exchange Rates IMG -> General Settings -> Currencies - Various
33. Maintaining Exchange Rates Accounting -> Financial accounting -> General ledger -> Environment -> Current settings -> Enter exchange rates - OB08
34. Customizing Valuation Methods IMG -> Financial Accounting -> General Ledger Accounting
-> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Define Valuation Methods - OB59
35. Foreign Currency Open Item Valuation Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing>>Valuate -> Valuation of Open Items in Foreign Currency - F.05
36. Account Determination for Exchange Rate Differences IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Prepare automatic postings for foreign currencyvaluation - OBA1
37. Regroup Receivables and Payables Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Regroup -> Receivables/ Payables - F101
38. Account Determination for Regrouping Receivables and Payables IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Regrouping - OBBV, OBBW, OBBX
39. Revalue Foreign Currency G/L Account Balances Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Foreign Currency Valuation of Inventory - F.06
40. Posting Accruals/Deferrals Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Enter Accrual/Deferral Doc. - FBS1
41. Posting Accrual/Deferral Reversal Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Reverse Accrual/Deferral Document - F.81
42. Generate Recurring Entry Posting Accounting -> Financial accounting -> General ledger -> Periodic processing -> Recurring Entries -> Execute - F.14
Thursday, October 11, 2007
Process Flow of FI with MM
Step 1 Generating purchase requisition( PP-MM involved)
Step 2 Making inquiries (MM)
Step 3 Raising purchase order (MM)
Step 4 Release of purchase order ( MM)
Step 5 Goods received from vendor ( MM and FI )
Entry will be
Raw Material Inventory a/c Dr.
GR/IR clearing a/c Cr.
Step 6 Invoice verification and quality assurance (FI and MM)
Entry will be
GR/IR clearing a/c Dr
Vendor a/c Cr
Step 7 Goods issued for consumption(MM, FI and PP)
Entry will be
Raw material consumption a/c Dr
Raw material inventory account Cr
Step 8 Production receipt( FI, MM & PP)
Entry will be
Finished goods inventory a/c Dr
Change in stock Cr
Step 9 Finished goods delivered to customer(MM, SD & FI)
Entry will be
Change in stock Dr
Finished goods inventory a/c Cr
Step 10 Raising invoice on customers( SD & FI)
Customers a/c Dr
Sales a/c Cr
Step 2 Making inquiries (MM)
Step 3 Raising purchase order (MM)
Step 4 Release of purchase order ( MM)
Step 5 Goods received from vendor ( MM and FI )
Entry will be
Raw Material Inventory a/c Dr.
GR/IR clearing a/c Cr.
Step 6 Invoice verification and quality assurance (FI and MM)
Entry will be
GR/IR clearing a/c Dr
Vendor a/c Cr
Step 7 Goods issued for consumption(MM, FI and PP)
Entry will be
Raw material consumption a/c Dr
Raw material inventory account Cr
Step 8 Production receipt( FI, MM & PP)
Entry will be
Finished goods inventory a/c Dr
Change in stock Cr
Step 9 Finished goods delivered to customer(MM, SD & FI)
Entry will be
Change in stock Dr
Finished goods inventory a/c Cr
Step 10 Raising invoice on customers( SD & FI)
Customers a/c Dr
Sales a/c Cr
Inventory Accounting Entries
All the Inventory transactions will look for the valuation class and the corresponding G.L. Accounts and post the values in the G.L accounts.
For Example: During Goods Receipt
Stock Account - Dr
G/R I/R Account - Cr
Freight Clearing account - Cr
Other expenses payable - Cr
During Invoice Verification
G/R I/R Account - Dr
Vendor - Cr
When the Goods are issued to the Production Order the following transactions takes place:
Consumption of Raw Materials - Dr
Stock A/c - Cr
When the Goods are received from the Production Order the following transactions takes place:
Inventory A/c - Dr
Cost of Goods Produced - Cr
Price difference - Dr/Cr (depending on the difference between standard cost and actual cost)
When the Goods are dispatched to customer through delivery the following transactions takes place:
Cost of Goods Sold - Dr
Inventory A/c - Cr
When the Goods are issued to a Cost Center or charged off against expenses the following transactions takes place:
Repairs and Maintenance - Dr
Inventory A/c - Cr
When the Goods are stock transferred from one plant to another, the following transactions takes place:
Stock A/c - Dr (Receiving location)
Stock A/c - Cr (Sending location)
Price difference - Dr/Cr (due to any difference between the standard costs between the two locations)
When the stocks are revalued, the following transactions takes place:
Stock A/c - Dr/Cr
Inventory Revaluation A/c - Cr / Dr
When the Work in Progress is calculated the following transaction takes place:
Work in Progress A/c - Dr
Change WIP A/c - Cr
Physical verification /shortages and excesses : Shortages/excesses on authorizations shall be adjusted using the physical inventory count transaction.
For Example: During Goods Receipt
Stock Account - Dr
G/R I/R Account - Cr
Freight Clearing account - Cr
Other expenses payable - Cr
During Invoice Verification
G/R I/R Account - Dr
Vendor - Cr
When the Goods are issued to the Production Order the following transactions takes place:
Consumption of Raw Materials - Dr
Stock A/c - Cr
When the Goods are received from the Production Order the following transactions takes place:
Inventory A/c - Dr
Cost of Goods Produced - Cr
Price difference - Dr/Cr (depending on the difference between standard cost and actual cost)
When the Goods are dispatched to customer through delivery the following transactions takes place:
Cost of Goods Sold - Dr
Inventory A/c - Cr
When the Goods are issued to a Cost Center or charged off against expenses the following transactions takes place:
Repairs and Maintenance - Dr
Inventory A/c - Cr
When the Goods are stock transferred from one plant to another, the following transactions takes place:
Stock A/c - Dr (Receiving location)
Stock A/c - Cr (Sending location)
Price difference - Dr/Cr (due to any difference between the standard costs between the two locations)
When the stocks are revalued, the following transactions takes place:
Stock A/c - Dr/Cr
Inventory Revaluation A/c - Cr / Dr
When the Work in Progress is calculated the following transaction takes place:
Work in Progress A/c - Dr
Change WIP A/c - Cr
Physical verification /shortages and excesses : Shortages/excesses on authorizations shall be adjusted using the physical inventory count transaction.
VENDOR INVOICE VERIFICATION
The detail process related to invoice verification is documented in Materials Management Document.
On receipt of vendor bill the following entry will be passed:
GR/IR Account DR
Freight Clearing Account DR
Cenvat Clearing Account DR
Vendor Account CR
Invoice Verification for Foreign Vendor On receipt of vendor bill the following entry will be passed:
GR/IR Account DR
Vendor Account CR
Invoice Verification for Custom vendor On receipt of Vendor bill the following entry will be passed:
1) RG 23A/RG 23C Part 2 A/c (CVD) A/c DR
Cenvat Clearing A/c CR
2) G/R I/R A/c DR
Cenvat Clearing A/c DR
Vendor A/c CR
3) Cost of Material A/c DR
Vendor A/c (Customs) CR
Invoice Verification for Freight / Clearing Agent Cost of Material A/c DR
Vendor A/c (Clearing Agent) CR
Invoice Verification for Octroi Expenses Cost of Material DR
Vendor A/c (Octroi) CR
TDS (Work Contract Tax) for Service Orders shall be calculated and deducted accordingly.
The following entry will be passed on bill passing:
Expenses Account DR
Vendor Account CR
TDS Account CR
The material shall be returned to the vendor using the Return to vendor movement type in SAP Creating a Return PO These transactions will be processed in the MM module.
The accounting entries will be :
Returns after GRN GR/IR A/c Dr
Stock A/c Cr
The accounting in respect of debit / credit memos for FI vendors, the process will be similar to that of invoice processing.
The accounting entries will be:
On issue of debit note
Vendor Account DR
Expenses Account CR I
n respect of import vendor - capital goods exchange differences are to be accounted manually through a Journal Voucher for capitalization. Exchange rate differences will be accounted at HO. An example of the accounting entry in this case shall be:
Invoice entry @ 40 INR: 1 USD
Asset / Expense A/c DR 100
Vendor A/c CR 100
Payment Entry @ 41 INR: 1 USD
Vendor A/c DR 100
Bank A/c CR 110
Exchange rate loss Capital A/c DR 10
Asset A/c DR 10
Exchange rate loss Capital A/c CR 10
A new G/L account shall be created for the special G/L transactions.
The accounting entry for making the down payment shall be:
Advance to supplier account Debit
Bank A/c Credit
When the invoice is booked the following entry is passed
GR/IR account Debit
Vendor account Credit Clearing of Invoice against Down Payment
Vendor A/c Debit
Vendor down payment account Credit
Wherever, TDS is applicable, the TDS will be deducted at the time of down-payment to the vendor. Down Payment for Capital (tangible) Assets Down payment to vendors for capital acquisitions is to be reported separately in the Balance Sheet under the head Capital Work in Progress. Hence down payment for capital goods would be tracked through a separate special general ledger indicator.
The procedure to be followed is:
Definition of alternative reconciliation accounts for Accounts Payable for posting down payments made for Capital assets Clearing the down payment in Accounts Payable with the closing invoice.
A new G/L account shall be created for the special G/L transactions.
The accounting entry for making the down payment shall be:
Vendor Advance for Capital Goods Account Debit
Bank A/c Credit
When the invoice is booked the following entry is passed
Asset A/c / Asset WIP Debit Vendor A/c Credit
Clearing of Invoice against Down Payment Vendor A/c Debit
Vendor Advance for Capital Goods Account Credit
The Following are the TDS Rates (to be confirmed with the recent changes) Particulars
Tax Rate Surcharge Rate Total Contractors – 194 C 2% 5% 2.10%
Advertising – 194 C 1% 5% 1.05%
Prof. Fees – 194 J 5% 5% 5.25%
Rent – Others – 194 I 15% 5% 15.75%
Rent – Company – 194 I 20% 5% 21%
Commission – 194H 5% 5% 5.25%
Interest - Others – 194 A 10% 5% 10.50%
Interest – Company – 194 A 20% 5% 21%
Special Concessional Tax Works Contract Tax
SECURITY DEPOSITS /EARNEST MONEY DEPOSIT RECEIVED FROM VENDORS
Bank A/c DR
Security Deposit Vendor CR
EMD to give the age so as to enable the same to be transferred to unclaimed EMD account.
PAYMENT OF TOUR ADVANCE DOMESTIC TOURS
Employee Advances will be paid by the Accounts Department unit wise based on the requisition or recommendation of the respective departmental head.
Employee Travel Advance A/c DR
Cash / Bank Account CR
On receipt of vendor bill the following entry will be passed:
GR/IR Account DR
Freight Clearing Account DR
Cenvat Clearing Account DR
Vendor Account CR
Invoice Verification for Foreign Vendor On receipt of vendor bill the following entry will be passed:
GR/IR Account DR
Vendor Account CR
Invoice Verification for Custom vendor On receipt of Vendor bill the following entry will be passed:
1) RG 23A/RG 23C Part 2 A/c (CVD) A/c DR
Cenvat Clearing A/c CR
2) G/R I/R A/c DR
Cenvat Clearing A/c DR
Vendor A/c CR
3) Cost of Material A/c DR
Vendor A/c (Customs) CR
Invoice Verification for Freight / Clearing Agent Cost of Material A/c DR
Vendor A/c (Clearing Agent) CR
Invoice Verification for Octroi Expenses Cost of Material DR
Vendor A/c (Octroi) CR
TDS (Work Contract Tax) for Service Orders shall be calculated and deducted accordingly.
The following entry will be passed on bill passing:
Expenses Account DR
Vendor Account CR
TDS Account CR
The material shall be returned to the vendor using the Return to vendor movement type in SAP Creating a Return PO These transactions will be processed in the MM module.
The accounting entries will be :
Returns after GRN GR/IR A/c Dr
Stock A/c Cr
The accounting in respect of debit / credit memos for FI vendors, the process will be similar to that of invoice processing.
The accounting entries will be:
On issue of debit note
Vendor Account DR
Expenses Account CR I
n respect of import vendor - capital goods exchange differences are to be accounted manually through a Journal Voucher for capitalization. Exchange rate differences will be accounted at HO. An example of the accounting entry in this case shall be:
Invoice entry @ 40 INR: 1 USD
Asset / Expense A/c DR 100
Vendor A/c CR 100
Payment Entry @ 41 INR: 1 USD
Vendor A/c DR 100
Bank A/c CR 110
Exchange rate loss Capital A/c DR 10
Asset A/c DR 10
Exchange rate loss Capital A/c CR 10
A new G/L account shall be created for the special G/L transactions.
The accounting entry for making the down payment shall be:
Advance to supplier account Debit
Bank A/c Credit
When the invoice is booked the following entry is passed
GR/IR account Debit
Vendor account Credit Clearing of Invoice against Down Payment
Vendor A/c Debit
Vendor down payment account Credit
Wherever, TDS is applicable, the TDS will be deducted at the time of down-payment to the vendor. Down Payment for Capital (tangible) Assets Down payment to vendors for capital acquisitions is to be reported separately in the Balance Sheet under the head Capital Work in Progress. Hence down payment for capital goods would be tracked through a separate special general ledger indicator.
The procedure to be followed is:
Definition of alternative reconciliation accounts for Accounts Payable for posting down payments made for Capital assets Clearing the down payment in Accounts Payable with the closing invoice.
A new G/L account shall be created for the special G/L transactions.
The accounting entry for making the down payment shall be:
Vendor Advance for Capital Goods Account Debit
Bank A/c Credit
When the invoice is booked the following entry is passed
Asset A/c / Asset WIP Debit Vendor A/c Credit
Clearing of Invoice against Down Payment Vendor A/c Debit
Vendor Advance for Capital Goods Account Credit
The Following are the TDS Rates (to be confirmed with the recent changes) Particulars
Tax Rate Surcharge Rate Total Contractors – 194 C 2% 5% 2.10%
Advertising – 194 C 1% 5% 1.05%
Prof. Fees – 194 J 5% 5% 5.25%
Rent – Others – 194 I 15% 5% 15.75%
Rent – Company – 194 I 20% 5% 21%
Commission – 194H 5% 5% 5.25%
Interest - Others – 194 A 10% 5% 10.50%
Interest – Company – 194 A 20% 5% 21%
Special Concessional Tax Works Contract Tax
SECURITY DEPOSITS /EARNEST MONEY DEPOSIT RECEIVED FROM VENDORS
Bank A/c DR
Security Deposit Vendor CR
EMD to give the age so as to enable the same to be transferred to unclaimed EMD account.
PAYMENT OF TOUR ADVANCE DOMESTIC TOURS
Employee Advances will be paid by the Accounts Department unit wise based on the requisition or recommendation of the respective departmental head.
Employee Travel Advance A/c DR
Cash / Bank Account CR
MIGO N MIRO
MIGO - Goods Receipt You have to create a GL account With AUTOMATIC posting. (i.e. GR/IR a/c).
Assign this a/c to Transaction type WRX (i.e. GR/IR Clearing a/c) in TC OBYC. It is pertaining to the MM module. Whenever the product received into our factory/Plant, we have to prepare goods receipt.
For preparing MIGO, the following are required:
1. Company Code
2. Plant
3. Purchase Organization & Purchase Order
4. Storage Location
5. Storage Bin
6. Vendor
7. Material etc.
MIGO entry will be as under:
Inventory Account - Dr.
GR/IR account - Cr.
Purchase account - Dr.
Purchase Offset - Cr.
MIRO - Payment for the Invoice This pertaining to FI Module. For this you have to enter the Purchase Order or Service entry sheet No. for the required entry. After entering purchase order, it will populate all the goods receipt pertaining to the purchase order. You have to select the particular entry for that you are going to make the payment. Take the appropriate tax code and check the difference is 0, simulate and save. You have to create a GL account (i.e. Inventory RM a/c). Assign this a/c to Transaction type BSX (i.e. Inventory Posting a/c) in TC OBYC.
All other settings will be done by MM Consultant.
MIRO Entry will be:
Vendor account - cr.
GR/IR account - Dr.
Cenvat account - Dr.
Assign this a/c to Transaction type WRX (i.e. GR/IR Clearing a/c) in TC OBYC. It is pertaining to the MM module. Whenever the product received into our factory/Plant, we have to prepare goods receipt.
For preparing MIGO, the following are required:
1. Company Code
2. Plant
3. Purchase Organization & Purchase Order
4. Storage Location
5. Storage Bin
6. Vendor
7. Material etc.
MIGO entry will be as under:
Inventory Account - Dr.
GR/IR account - Cr.
Purchase account - Dr.
Purchase Offset - Cr.
MIRO - Payment for the Invoice This pertaining to FI Module. For this you have to enter the Purchase Order or Service entry sheet No. for the required entry. After entering purchase order, it will populate all the goods receipt pertaining to the purchase order. You have to select the particular entry for that you are going to make the payment. Take the appropriate tax code and check the difference is 0, simulate and save. You have to create a GL account (i.e. Inventory RM a/c). Assign this a/c to Transaction type BSX (i.e. Inventory Posting a/c) in TC OBYC.
All other settings will be done by MM Consultant.
MIRO Entry will be:
Vendor account - cr.
GR/IR account - Dr.
Cenvat account - Dr.
SD Accounting Entries
INVOICE GENERATION Invoices will be generated at the Smelters and stock points. The accounting entries for the sale of goods despatched will flow from the Sales invoice generated in SAP Sales and Distribution module.
The following entries shall be passed
Customer Account Dr
Revenue Cr
Excise Duty Payable Cr
Sales Tax Payable (local or central) Cr
Note: As mentioned above in the FI document, which is created in the background, the SD invoice number shall be captured.
However as per the current accounting procedure the accounting entry passed is as follows :-
Customer Account Dr
Revenue Cr
Excise Duty Billed Cr
Sales Tax Payable (local or central) Cr
Excise duty paid a/c Dr Excise duty payable a/c Cr
EXPORT SALES There have been very few export transactions in the past. SAP system will be designed to handle export business. Exports are mainly from the mines and will be handled at the mines, however the documentation part will be taken care at the Head Office.
The accounting entry is:
Customer Account Dr
Revenue (Exports) Cr
The realisation of export sales will be directly credited to the bank.
The accounting entries will be as follow:
Bank Dr Customer Cr
Exchange Fluctuation Dr/ Cr
The accounting entries will be:
Rebates/Discounts Dr
Customer Cr
DEBIT MEMOS Debit Memos shall be issued in case of price difference, sale tax difference and interest on usance period and overdue payments.
The accounting entries for two possible scenarios are as follows:
Price Undercharged:
Customer Account Dr.
Revenue Cr.
Sales tax payable Cr.
Sales tax undercharged Customer Account Dr.
Sales tax adjustment Cr.
Interest on delayed payments/usance period and other charges Customer Account Dr.
Interest Others Cr.
In case of HZL a complete retirement or a partial retirement of asset is done. The system uses the asset retirement date to determine the amount to be charged off for each depreciation area. The existing accounting policy is to provide depreciation for the full quarter in which the asset is sold/discarded, recommended that the depreciation be provided from the date of acquisition on prorata basis .
Accounting entry for sale of Asset to customers:
Customer Account Dr
Asset Sale Cr
Accumulated Depreciation Dr
Loss on Sale (if applicable) Dr
Asset Sale account Dr
Asset account Cr
Profit on sale (if applicable) Cr
Note: In case of any Sales Tax /Excise duty applicable for this transaction, SAP will calculate the Sales Tax/Excise Duty based on the Tax Code selected the entry is posted to the GL Account (Sales Tax Payable)
Accounting entry for sale without a customer:
Accumulated Depreciation Dr
Loss on Sale (if applicable) Dr
Asset Sale account Dr
Asset account Cr
Profit on sale (if applicable) Cr
Accounting entry for scrap Accumulated Depreciation Dr
Loss on Sale of Assets Dr
Asset account Cr
SALE OF SCRAP The sale of scrap (non-stock) shall be mapped as a direct manual FI entry. The customer will be created as a FI customer. No Logistics module will be involved in the process.
A FI Invoice will be prepared for the sale of scrap with the following entries:
Customer Dr
Sale of Scrap Cr
Excise Duty Payable Cr
ADVANCES FROM CUSTOMERS Advances are received from the customers against delivery. These advances will be recorded in a special general ledger account.
The accounting entry for the same will be:
Bank Account Dr
Advance Customer Payments Cr
These advances will be later on adjusted against the invoices raised on the customers. Advances can be adjusted against more than one invoice at the time of clearing of the invoices against advances.
Adjustment of Advances Customer Account Cr
Advance Customer Payments Dr
A financial document would be created for each Bank Guarantee received and this document number will be referred to in the Sales Order which would then monitor the value and the validity of the of the Bank Guarantee instrument wise while doing the billing.The letter of credit /Bank guarantee given will be recorded as a noted item.
Accounting Entry for
Goods receipt Stock/Inventory account Dr
GR/IR account Cr
Freight clearing account Cr
Accounting Entry on invoice verification of supplier
GR/IR Dr
Vendor account Cr
Accounting Entry on invoice verification of freight vendor
Freight clearing account Dr
Freight Vendor account Cr
GOODS RECEIPT Based on the Purchase order and the Quantity actually received Goods Receipts (GR) will be done.
Based on the GR done the following accounting entry will be passed in the Financial Accounts
RM/PM Stock Account Dr
GR/IR Account Cr
Freight Clearing Account Cr
EXCISE INVOICE VERIFICATION On receipt of the excise invoice cum gate pass the following entry will be passed
RG 23 A / RG 23 C Part 2 Account Dr
Cenvat Clearing Account Cr
The following entries shall be passed
Customer Account Dr
Revenue Cr
Excise Duty Payable Cr
Sales Tax Payable (local or central) Cr
Note: As mentioned above in the FI document, which is created in the background, the SD invoice number shall be captured.
However as per the current accounting procedure the accounting entry passed is as follows :-
Customer Account Dr
Revenue Cr
Excise Duty Billed Cr
Sales Tax Payable (local or central) Cr
Excise duty paid a/c Dr Excise duty payable a/c Cr
EXPORT SALES There have been very few export transactions in the past. SAP system will be designed to handle export business. Exports are mainly from the mines and will be handled at the mines, however the documentation part will be taken care at the Head Office.
The accounting entry is:
Customer Account Dr
Revenue (Exports) Cr
The realisation of export sales will be directly credited to the bank.
The accounting entries will be as follow:
Bank Dr Customer Cr
Exchange Fluctuation Dr/ Cr
The accounting entries will be:
Rebates/Discounts Dr
Customer Cr
DEBIT MEMOS Debit Memos shall be issued in case of price difference, sale tax difference and interest on usance period and overdue payments.
The accounting entries for two possible scenarios are as follows:
Price Undercharged:
Customer Account Dr.
Revenue Cr.
Sales tax payable Cr.
Sales tax undercharged Customer Account Dr.
Sales tax adjustment Cr.
Interest on delayed payments/usance period and other charges Customer Account Dr.
Interest Others Cr.
In case of HZL a complete retirement or a partial retirement of asset is done. The system uses the asset retirement date to determine the amount to be charged off for each depreciation area. The existing accounting policy is to provide depreciation for the full quarter in which the asset is sold/discarded, recommended that the depreciation be provided from the date of acquisition on prorata basis .
Accounting entry for sale of Asset to customers:
Customer Account Dr
Asset Sale Cr
Accumulated Depreciation Dr
Loss on Sale (if applicable) Dr
Asset Sale account Dr
Asset account Cr
Profit on sale (if applicable) Cr
Note: In case of any Sales Tax /Excise duty applicable for this transaction, SAP will calculate the Sales Tax/Excise Duty based on the Tax Code selected the entry is posted to the GL Account (Sales Tax Payable)
Accounting entry for sale without a customer:
Accumulated Depreciation Dr
Loss on Sale (if applicable) Dr
Asset Sale account Dr
Asset account Cr
Profit on sale (if applicable) Cr
Accounting entry for scrap Accumulated Depreciation Dr
Loss on Sale of Assets Dr
Asset account Cr
SALE OF SCRAP The sale of scrap (non-stock) shall be mapped as a direct manual FI entry. The customer will be created as a FI customer. No Logistics module will be involved in the process.
A FI Invoice will be prepared for the sale of scrap with the following entries:
Customer Dr
Sale of Scrap Cr
Excise Duty Payable Cr
ADVANCES FROM CUSTOMERS Advances are received from the customers against delivery. These advances will be recorded in a special general ledger account.
The accounting entry for the same will be:
Bank Account Dr
Advance Customer Payments Cr
These advances will be later on adjusted against the invoices raised on the customers. Advances can be adjusted against more than one invoice at the time of clearing of the invoices against advances.
Adjustment of Advances Customer Account Cr
Advance Customer Payments Dr
A financial document would be created for each Bank Guarantee received and this document number will be referred to in the Sales Order which would then monitor the value and the validity of the of the Bank Guarantee instrument wise while doing the billing.The letter of credit /Bank guarantee given will be recorded as a noted item.
Accounting Entry for
Goods receipt Stock/Inventory account Dr
GR/IR account Cr
Freight clearing account Cr
Accounting Entry on invoice verification of supplier
GR/IR Dr
Vendor account Cr
Accounting Entry on invoice verification of freight vendor
Freight clearing account Dr
Freight Vendor account Cr
GOODS RECEIPT Based on the Purchase order and the Quantity actually received Goods Receipts (GR) will be done.
Based on the GR done the following accounting entry will be passed in the Financial Accounts
RM/PM Stock Account Dr
GR/IR Account Cr
Freight Clearing Account Cr
EXCISE INVOICE VERIFICATION On receipt of the excise invoice cum gate pass the following entry will be passed
RG 23 A / RG 23 C Part 2 Account Dr
Cenvat Clearing Account Cr
Subscribe to:
Posts (Atom)